Infotree Global Solutions - Exton, PA
posted 3 months ago
The Executive Administrative Assistant will play a crucial role in supporting the administrative functions of the department at Infotree Global Solutions. This position requires a proactive individual who can manage a variety of clerical and administrative tasks under the guidance of the assigned manager. The successful candidate will be responsible for managing calendars, coordinating meetings, and arranging both domestic and international travel for the department. This role is essential in ensuring that the administrative operations run smoothly and efficiently, allowing the team to focus on their core responsibilities. In addition to calendar management and travel arrangements, the Executive Administrative Assistant will also be tasked with processing invoices and preparing expense reports. This requires a keen attention to detail and the ability to handle financial documentation accurately. The role will also involve assisting with ad hoc projects, providing support to department members as needed, and interacting with staff at all levels in a fast-paced environment. The ability to greet and direct visitors, issue control badges, and record arrivals and departures is also a key responsibility, ensuring that the front office operates seamlessly. Furthermore, the Executive Administrative Assistant will ensure that vendors complete necessary safety and Good Manufacturing Practice (GMP) training and maintain accurate records of these trainings. This aspect of the role is vital in maintaining compliance and safety standards within the organization. Overall, this position is designed for an individual who is organized, detail-oriented, and capable of multitasking in a dynamic work environment.