Executive Administrative Assistant

TJX - Framingham, MA

Full-time - Entry Level

Hybrid - Framingham, MA

General Merchandise Retailers

About the position

As an Executive Administrative Assistant at TJX Companies, you will play a crucial role in supporting the Executive Vice President (EVP) by providing comprehensive administrative assistance. Your responsibilities will include managing the EVP's calendar, coordinating meetings with both internal and external global contacts, and ensuring that the EVP is kept informed of all appointments. You will be tasked with arranging ad hoc off-site meetings, which will involve making all necessary arrangements such as venue booking, catering, and ensuring that all technological and hospitality needs are met. In addition to calendar management, you will be responsible for planning and managing all aspects of domestic and international travel for the EVP, ensuring that itineraries are well-organized and that all travel requirements are met. You will also provide proactive financial administrative support, which includes managing the departmental budget, tracking expenses related to the EVP, and raising purchase orders in Oracle as needed. Your role will require you to anticipate and resolve any queries the EVP may have regarding Oracle submissions, including purchase orders, invoices, and expenses submitted by the leadership team. Collaboration is key in this position, as you will partner with the Corporate Marketing administrative support team to prioritize access to the EVP for the leadership team, ensuring that workload requirements and deadlines are met. You will oversee and monitor various administrative projects, completing special assignments as needed, and provide backup support and functional guidance to the global Marketing administrative community. Additionally, you will manage all logistical needs for Marketing team training, conferences, and town halls, ensuring that all events run smoothly and efficiently.

Responsibilities

• Provide full diary support, coordinating meetings with internal and external global contacts, and keep EVP up to date on all appointments
• Arrange ad hoc off-site meetings and make all necessary arrangements including venue/room booking, catering, technological and hospitality
• Plan and manage all end-to-end requirements and itineraries for domestic and international travel
• Proactively provide financial administrative support for the EVP
• Manage departmental budget and timekeeping
• Track expenses directly related to the EVP
• Raise purchase orders in Oracle as required
• Anticipate and resolve queries the EVP may have from Oracle submissions (i.e. purchase orders, invoices and expenses submitted by leadership team)
• Partner with Corporate Marketing administrative support team to prioritize leadership team's access to the EVP in a manner that meets workload requirements and deadlines
• Oversee and monitor administrative projects, completing special assignments as needed
• Collaborate with global Marketing administrative community, providing back-up support and functional guidance and training as needed
• Manage all aspects of planning, preparation and logistical needs for Marketing team training, conferences and town halls

Requirements

• Ability to provide advanced administrative support to a large group, utilizing a broad and comprehensive knowledge of company policies, procedures and practices
• Large corporate environment work experience with C-suite and global exposure highly preferred
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Ability to operate independently, think critically, and manage projects from start to finish
• Ability to thrive/focus in a very busy atmosphere while avoiding distractions
• Proven success balancing many things at one time and ability to shift gears and prioritize
• Outstanding communication and interpersonal skills with proven organizational and administrative proficiency
• Extensive experience scheduling complex meetings, managing multiple calendars, arranging international travel and processing expenses
• Ability to effectively manage confidential and sensitive information
• Ability to collaborate with, coach/mentor and provide backup for an administrative team
• Great at being resourceful and leveraging relationships to problem-solve

Benefits

• Competitive Pay
• Hybrid Work Environment
• Weekly paychecks
• Paid time away
• Programs to support environment and corporate responsibility
• TAAP - TJX Associate Assistance Programs
• Associate Discount
• Career Development Opportunity
• Be a part of an inclusive team