executive administrative assistant

$65,000 - $75,000/Yr

Unclassified - Morrisville, NC

Full-time - Mid Level

Morrisville, NC

About the position

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be detail-oriented, with exceptional communication skills and the ability to manage multiple tasks simultaneously. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of the executive office by managing schedules, coordinating meetings, handling communications, and assisting with various administrative tasks. This position requires a strong ability to prioritize and manage time effectively, as well as a commitment to maintaining confidentiality and professionalism in all interactions. You will be responsible for providing comprehensive administrative support to the management team, which includes scheduling meetings, managing calendars, and coordinating travel arrangements. Additionally, you will act as a gatekeeper, screening and prioritizing communications, inquiries, and requests directed to executives. Your role will also involve preparing and editing correspondence, presentations, and reports for executive review and distribution, as well as maintaining accurate sales records, files, and databases to ensure information is organized and easily accessible. You will assist with document preparation, proofreading, and editing, ensuring accuracy and adherence to company standards, and manage correspondence, incoming mail, and emails, responding or redirecting as appropriate.

Responsibilities

• Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Act as a gatekeeper, screening and prioritizing communications, inquiries, and requests directed to executives.
• Prepare and edit correspondence, presentations, and reports for executive review and distribution.
• Maintain accurate sales records, files, and databases, ensuring information is organized and easily accessible.
• Assist with document preparation, proofreading, and editing, ensuring accuracy and adherence to company standards.
• Manage correspondence, incoming mail, and emails, responding or redirecting as appropriate.

Requirements

• Bachelor's degree required.
• 3 years of experience in an administrative support role, preferably as an executive assistant.
• Exceptional communication skills, both oral and written.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in creating presentations and managing schedules.

Nice-to-haves

• Experience with project management tools.
• Familiarity with office software and technology.
• Ability to work in a fast-paced environment.

Benefits

• Comprehensive health benefits package.
• Incentive and recognition program.
• 401K contribution.