Executive Administrative Assistant

$46,800 - $53,040/Yr

Laurel Real Estate - Pittsburgh, PA

Full-time - Entry Level

Pittsburgh, PA

11-50 employees

Real Estate

About the position

The Executive Administrative Assistant at Laurel Real Estate Services, LLC plays a crucial role in supporting both site-level teams and corporate leadership. This position is designed for a proactive individual who thrives in a fast-paced environment and is committed to upholding the company's culture and values while providing exceptional customer service. The role encompasses a variety of administrative and clerical tasks to ensure the efficient operation of the office.

Responsibilities

• Manage correspondence (e.g., emails, letters, packages).
• Manage communication throughout leadership and site level teams.
• Draft, proofread, and edit documents and communications.
• Answer and direct phone calls.
• Coordinate with vendors.
• Schedule meetings and appointments.
• Maintain calendars and remind team members of upcoming events.
• Plan, coordinate and execute company celebrations and outings.
• Assist with preparation of reports, presentations, and data.
• Maintain and update filing systems, both electronic and physical.
• Order office supplies and maintain inventory.
• Act as the first point of contact for visitors and clients.
• Address and resolve customer inquiries and complaints.
• Assist with project coordination and tracking.
• Support other team members with various administrative tasks as needed.
• Ensure office equipment is properly maintained and serviced.
• Organize and maintain a tidy and functional office environment.
• Maintain and control appropriate level of office supplies.
• Input and manage data in various systems and databases.
• Maintain accurate records and files.
• Handle sensitive information with discretion and confidentiality.

Requirements

• Proven experience as an Executive Administrative Assistant or in a relevant administrative role.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.

Benefits

• Full-time position with a standard work schedule of 40 hours per week.
• Potential for weekend work.