Executive Administrative Assistant

$18,720 - $26,000/Yr

Hiram Vasquez Jr Pc - Laredo, TX

Part-time,Full-time - Entry Level

Laredo, TX

Professional, Scientific, and Technical Services

About the position

The Executive Administrative Assistant will perform a variety of administrative and clerical tasks to support the efficient and smooth day-to-day operations of the office. This role involves managing general administrative activities, assisting other employees, and ensuring effective communication within the office.

Responsibilities

• Answers all incoming calls and handles caller's inquiries.
• Concise and accurate message taking is a must.
• Answers all incoming text messages, WhatsApp, Microsoft Teams, and organizes emails.
• Develops familiarity with the individuals for whom calls are answered.
• Keeps the office calendar up-to-date with appointments, deadlines, and client access to the accounting firm's portal.
• Assists with financial statement and tax return assembly.
• Performs extensive data entry and handling.

Requirements

• Strong knowledge of MS Office applications is preferred.
• Knowledge of QuickBooks and general bookkeeping experience would be helpful but is not necessary.
• Ability to multi-task efficiently and accurately.
• Must be able to work with confidential documents and information.
• Excellent verbal and written communication skills.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Must exhibit a professional appearance.
• Attendance and attention to detail are paramount.

Nice-to-haves

• Administrative Assistant: 2 years (Preferred)
• Some college education (Preferred)

Benefits

• 401(k)
• Health insurance
• Paid time off