Vigilant - Cincinnati, OH
posted 3 months ago
The Executive Administrative Assistant at Vigilant LLC plays a vital role in the company's success, recognized by colleagues as a key member of the team. This position requires excellent communication skills and the ability to balance multiple tasks simultaneously, serving as a focal point in a dynamic, fast-paced business environment. The role demands versatility, involving a broad range of administrative tasks that significantly impact the growing organization. As the Executive Administrative Assistant, you will support the CEO and COO while also playing an integral part in site-wide planning, organization, and events. This position reports directly to the CEO. In this role, you will be responsible for managing schedules for the CEO and COO, which includes creating and executing accurate calendars, appointments, and office meetings. You will act as a liaison with internal departments, coordinating meetings both internally and externally, preparing agendas, meeting facilities, and distributing materials. Additionally, you will prepare and confirm all travel and accommodation arrangements, resolving any related difficulties. Office management responsibilities will include maintaining office supplies and providing computer equipment support. You will also provide end-to-end support for on-site visits, meetings, and events, assisting the CEO and COO with tasks such as expense reporting, arranging travel, budgeting, meeting correspondence, and product purchasing. This role leverages a flexible schedule that may involve nontraditional working hours. Candidates must be able to work from the Vigilant office in West Chester, OH, or remotely from a home office, depending on their skills and experience. Employment offers are contingent upon background checks, drug screening, and reference checks. The above statements describe the general nature and level of work being performed by individuals assigned to this classification and are not intended to be an exhaustive list of all responsibilities and duties required of personnel classified in this role.