Tipsntrends - Los Angeles, CA
posted 4 months ago
Join Our Dynamic Team as an Executive Administrative Assistant! Are you a professional with a passion for media and marketing? Do you thrive in a fast-paced, creative environment where your organizational skills can shine? We are a cutting-edge, editorial-style media marketing agency working with top magazines, and we are seeking a savvy and detail-oriented Executive Administrative Assistant to support our CEO and ensure the smooth running of our office. In this role, you will be responsible for a variety of tasks that are essential to the daily operations of our agency. You will perform data entry and maintain updated production information, ensuring that all records are accurate and accessible. Additionally, you will organize and update our online content management systems, which are crucial for our marketing efforts. Your support for the CEO will include managing daily projects, scheduling appointments, handling communications, and preparing reports. You will also be responsible for answering phones, sorting mail, filing documents, and managing office supplies to keep our workspace running efficiently. Liaising with building management and external vendors will be part of your duties, as well as creating, sending, and following up on invoices. You will tag ads in print magazines and manage shipping logistics, ensuring that all materials are delivered on time. Troubleshooting office technology and systems will also fall under your purview, as will conducting research and development projects and reporting on them. You will have the opportunity to create templates and documents as needed, contributing to the overall productivity of the team. If you have a knack for administration, an eye for detail, and a keen interest in the media industry, we want to hear from you! Be a part of a team that values autonomy, resourcefulness, and innovative thinking. Step into a role where your contributions make a real impact, and where growth and creativity are at the heart of everything we do.