Executive Administrative Assistant

Unclassified - Hermosa Beach, CA

Full-time - Entry Level

Hermosa Beach, CA

About the position

This position is for an Executive Administrative Assistant who will play a crucial role in supporting a busy management and sales team within a dynamic workplace. The ideal candidate will thrive in a positive environment and will be responsible for presenting a professional face for the company to a diverse clientele that visits the office daily. The role requires strong organizational skills and proficiency in QuickBooks, Microsoft Excel, and Word, as the assistant will handle various administrative tasks that are essential for the smooth operation of the office. The Executive Administrative Assistant will be involved in filing, answering phones, and entering sales orders in QuickBooks. Additionally, the role includes working directly with the sales team and accounts on billing issues and orders, ensuring that all transactions are processed accurately and efficiently. The office is described as small but lively, located right on Hermosa Beach, and consists of a sales team, manager, accounting, and graphic department. The positive attitude of the assistant will contribute significantly to creating a friendly and successful work environment. The management team is committed to fostering a supportive atmosphere, providing confirmation, encouragement, and positive coaching to ensure the success and career growth of the assistant. The company offers an excellent compensation package, including salary and benefits, making it an attractive opportunity for candidates who are looking for a rewarding career in a collaborative setting.

Responsibilities

• Provide administrative support to the management and sales team.
• Present a professional face for the company to clients.
• File documents and maintain organized records.
• Answer phones and manage communication effectively.
• Enter sales orders in QuickBooks accurately.
• Work directly with the sales team on billing issues and orders.

Requirements

• Proficiency in QuickBooks, Microsoft Excel, and Word.
• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written.
• Ability to work collaboratively in a team environment.

Nice-to-haves

• Experience in a sales or accounting environment.
• Familiarity with customer service best practices.

Benefits

• Excellent compensation package including salary and benefits.
• Opportunities for career growth and development.