Unclassified - Morgan Hill, CA
posted 3 months ago
The Executive Administrative Assistant position at a well-established Silicon Valley financial services firm involves providing high-level support to the CEO and Executive Team. This role is critical in maintaining the efficiency and effectiveness of the executive operations, requiring a high degree of confidentiality and professionalism. The successful candidate will be responsible for managing the schedules of the Executive Team, coordinating meetings, and handling travel arrangements for both domestic and international trips. This includes ensuring compliance with the company's Travel Policy and managing the Expense Reporting process. In addition to scheduling and travel coordination, the Executive Administrative Assistant will act as a liaison with the Accounting department for payroll and accounts payable matters. The role also includes planning and coordinating office events, which requires strong organizational skills and attention to detail. The assistant will handle sensitive information related to clients and company operations, including financial and personnel issues, necessitating a high level of discretion. Daily administrative tasks will include preparing correspondence, reports, and meeting notes, as well as coordinating conference calls. The assistant may also be required to follow up with team members on behalf of the Senior Leadership Team to ensure that goals and tasks are met. Collaboration with facilities management for vendor activities is also part of the role. Flexibility is essential, as the position may require availability during weekends or extended hours when the Senior Leadership Team is traveling or as needed.