Executive Administrative Assistant

Unclassified - Bakersfield, CA

Full-time

Bakersfield, CA

About the position

The Executive Administrative Assistant plays a crucial role in providing high-level administrative support within the organization. This position involves performing complex and often confidential administrative tasks, as well as conducting special research projects that require a high level of discretion and independent judgment. The Executive Administrative Assistant is expected to possess a deep understanding of the organization and its programs, which is essential for planning, evaluating, coordinating, and executing various administrative and clerical duties effectively. In this role, the Executive Administrative Assistant will serve as a vital liaison between executive and management staff, ensuring smooth communication and collaboration. Responsibilities include investigating and responding to inquiries and requests, which requires strong analytical skills and the ability to gather and interpret data. The position also demands excellent organizational skills, as the assistant will be responsible for coordinating meetings, arranging travel, and managing deadlines efficiently. Additionally, the Executive Administrative Assistant must demonstrate proficiency in Microsoft Word and Excel, with a typing speed of at least 50 words per minute. The ability to prepare clear and concise reports and correspondence is essential, as is the capacity to exercise strong initiative in all tasks undertaken. This position is ideal for individuals who thrive in a dynamic environment and are committed to supporting executive functions within the organization.

Responsibilities

• Perform high-level administrative work of a complex nature and often confidential.
• Conduct special research projects as required.
• Exercise strong initiative and independent judgment in administrative tasks.
• Plan, evaluate, coordinate, and perform administrative and clerical duties.
• Serve as a liaison between executive and management staff.
• Investigate and respond to inquiries and requests from staff and external parties.
• Organize and coordinate meetings and lunches for executives.
• Arrange all travel logistics and ensure timely execution of travel plans.
• Meet deadlines consistently and manage multiple tasks effectively.

Requirements

• High level of discretion and confidentiality in handling sensitive information.
• Strong initiative and independent judgment in administrative functions.
• In-depth knowledge of the organization and its programs.
• Ability to gather and analyze data effectively.
• Proficient in preparing clear and concise reports and correspondence.
• Excellent organizational skills and attention to detail.
• Typing speed of at least 50 words per minute.
• Proficient in Microsoft Word and Excel.