Executive Administrative Assistant

$37,440 - $47,840/Yr

C&A - Brick Township, NJ

Full-time

Brick Township, NJ

Clothing, Clothing Accessories, Shoe, and Jewelry Retailers

About the position

We are seeking a competent and highly organized individual to join our team as an Executive Administrative Assistant/Customer Service representative. In this role, you will provide personalized secretarial and administrative support to ensure the smooth operation of our busy medical supply company. If you are detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment, we want to hear from you!

Responsibilities

• Provide comprehensive administrative support, including managing schedules, coordinating meetings, and handling correspondence.
• Assist with customer service duties, including answering phone calls, responding to inquiries, and providing product information.
• Maintain accurate records and documentation, both physical and electronic, to ensure efficient information management.
• Process orders and invoices accurately and in a timely manner.
• Collaborate with internal teams to facilitate the ordering and delivery process of medical supplies.
• Assist with inventory management, ensuring stock levels are maintained and orders are placed when necessary.
• Learn and adapt quickly to new information, procedures, and software systems.
• Perform general office tasks, such as filing, scanning, and organizing documents.

Requirements

• Proven experience in an administrative or customer service role, preferably in the medical supply or healthcare industry.
• Excellent organizational and time management skills to effectively prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Proficient in using computer software and applications, including Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new medical record systems.
• Ability to handle confidential information with discretion and professionalism.
• Exceptional communication skills, both written and verbal, to interact effectively with customers, suppliers, and internal team members.
• Ability to multi-task and remain calm under pressure in a fast-paced environment.

Nice-to-haves

• Familiarity with Brightree, medical equipment, and/or medical billing is a plus.

Benefits

• Competitive salary commensurate with experience.
• Opportunity for growth and advancement within the company.
• Supportive and collaborative work environment.