Executive Administrative Assistant

Anesthesia Specialists Of Bethlehem P.C - Bethlehem, PA

Full-time - Mid Level

Remote - Bethlehem, PA

Ambulatory Health Care Services

About the position

The Executive Administrative Assistant will provide essential support to the leadership team at Anesthesia Specialists of Bethlehem, ensuring the smooth operation of the office and managing a variety of administrative tasks. This role requires a proactive individual with strong organizational and communication skills, capable of handling multiple priorities in a fast-paced environment.

Responsibilities

• Managing practice and department projects including direct contribution to project completion, progress tracking, and associated communications.
• Managing practice and department compliance and education related initiatives.
• Assisting in developing, analyzing, and data entry associated with business intelligence and reporting.
• Managing routine communications with group members and employees.
• Acting as a key liaison with departments at ASB clients and contractors.
• Planning practice meetings and events.
• Managing schedules, including scheduling meetings and appointments, task prioritization, communications, and travel.
• Coordinating the anesthesiology critical care schedule.
• Maintaining accurate record keeping which may include sensitive information.

Requirements

• Minimum of 5 years proven experience in an executive administrative role.
• A minimum of a high school diploma required.
• An associate or bachelor's degree is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Previous project management experience helpful.
• Excellent verbal and written communication and interpersonal skills.
• Excellent data entry skills with a high level of accuracy.
• Ability to work independently as well as part of a team.
• Proficiency with Microsoft Office suite products, including Teams, Word, Excel and PowerPoint.
• Demonstrates good judgement and problem-solving skills.

Nice-to-haves

• Project management experience
• Bachelor's degree in a relevant field

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• Life insurance