Executive Administrative Assistant

Amneal Pharmaceuticals - Bridgewater Township, NJ

Full-time - Entry Level

Bridgewater Township, NJ

Chemical Manufacturing

About the position

The Executive Administrative Assistant provides high-level executive support to the Executive, acting as the primary point of contact for internal and external stakeholders. This role involves managing the Executive's calendar, arranging travel, coordinating meetings, and overseeing special projects. The position requires strong organizational and communication skills, as well as the ability to handle confidential matters with discretion.

Responsibilities

• Manage calendar and arrange travel plans and itineraries.
• Screen phone calls and direct inquiries to the proper party.
• Coordinate senior leadership meetings and activities between departments and outside parties.
• Compose routine and complex correspondence, presentations, and reports.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive.
• Submit standard company forms and documents such as purchase orders and expense reports.
• Collaborate with administrative staff to ensure coordination of executive support functions across the organization.
• Maintain files and perform other tasks and projects as required.
• Supervise others as needed.
• Manage office administration and vendor management.

Requirements

• High School diploma or GED required; Bachelor's Degree preferred.
• Minimum of 5 years of executive assistant experience, preferably supporting senior leaders or executive level leaders.
• Strong written and verbal communication skills, including proficiency in grammar, editing, and proofreading.
• Ability to handle confidential information with discretion and judgment.
• Advanced project management and organizational skills.

Nice-to-haves

• Experience with automated office equipment and software.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and social media platforms.