Executive Administrative Assistant

$145,100 - $145,100/Yr

Varian Medical Systems - Palo Alto, CA

Full-time - Mid Level

Remote - Palo Alto, CA

Computer and Electronic Product Manufacturing

About the position

The Executive Administrative Assistant at Varian will provide essential administrative support to the executive leadership team, requiring a deep understanding of departmental operations and the ability to handle sensitive information with integrity and confidentiality. This role is pivotal in ensuring smooth day-to-day operations and effective communication within the organization.

Responsibilities

• Coordinate complex executive calendars, including company and personal scheduling, and travel arrangements.
• Create and manage project plans, setting milestones and deadlines while collaborating with stakeholders.
• Engage with a diverse range of individuals, including executive teams and community leaders, demonstrating strong interpersonal skills.
• Prepare expense reports, correspondence, and manage reimbursement receipts.
• Plan and execute various meetings and events, including quarterly meetings and executive off-sites.
• Act as the primary contact for internal and external matters related to the executive leader, handling confidential information.
• Make informed decisions regarding priorities and urgency in various situations.
• Exhibit superior organizational skills and attention to detail.
• Collaborate cross-functionally with a focus on diversity and inclusion.

Requirements

• 5 to 10 years of relevant experience in administrative support roles.
• Bachelor's degree or equivalent work experience.
• 5+ years of experience supporting C-level executives.
• Proactive in anticipating the needs of the leadership team and acting independently.
• Experience in meeting planning and execution.
• Ability to work within a large, complex international environment.
• Strong communication skills across all organizational levels.
• Capacity to manage a high volume of tasks independently and discreetly.
• Ability to work remotely as needed.

Benefits

• Competitive salary range from $82,900 to $145,100 based on experience and location.