Executive Administrative Assistant

Lyon College - Little Rock, AR

Full-time - Entry Level

Little Rock, AR

Educational Services

About the position

The Lyon College School of Dental Medicine welcomes applications from exceptional candidates for a full-time administrative assistant position. This position provides high-level administrative support to the dean and associate deans and serves as a vital link within the college community. This role requires a proactive, organized, and detail-oriented individual who can manage multiple tasks and communicate effectively with various stakeholders.

Responsibilities

• Manage the deans' calendars, scheduling meetings and prioritizing appointments.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain files, records, and documents, ensuring confidentiality and accessibility.
• Serve as the primary point of contact for internal and external inquiries, representing the office professionally.
• Coordinate logistics for meetings, including agendas, materials, set-up, and follow-up.
• Assist in planning and executing college events, including faculty meetings, community outreach, and special programs.
• Manage event logistics such as venue selection, catering, and technology needs.
• Support special projects and initiatives as assigned, conducting research and compiling data as necessary.
• Track project timelines and ensure deadlines are met.
• Assist in monitoring the budget for the office, processing invoices, and maintaining financial records.
• Prepare expense reports and reconcile financial documents.
• Work closely with other administrative staff, faculty, and departments to facilitate smooth operations.
• Foster a collaborative environment, contributing to team objectives and morale.
• Other duties as assigned.

Requirements

• Bachelor's degree required.
• Minimum of 3 years of administrative support experience, preferably in a college or university setting.
• Strong organizational skills with an ability to prioritize and manage multiple tasks.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and a commitment to fostering an inclusive environment.
• Ability to communicate and work well with faculty/staff/students.
• Physical ability to sit for extended periods of time (i.e. computer).
• Physical ability to use the telephone to conduct business.
• Physical ability to stand and to lift moderate weight.

Nice-to-haves

• Supervisory and clinical leadership skills and experience.
• Public speaking skills.
• Familiarity with HIPAA, FERPA, OSHA, and laws/regulations pertaining to the practice of dentistry in Arkansas.