Executive Administrative Assistant

$40,893 - $52,000/Yr

DFWPMA Physicians Medical Associates - Fort Worth, TX

Full-time - Entry Level

Fort Worth, TX

101-250 employees

About the position

The Executive Administrative Assistant will support the CEO of DFWPMA Physicians Medical Associates by managing a variety of administrative tasks, including scheduling, project management, and communication with stakeholders. This role requires a high level of professionalism, confidentiality, and the ability to work in a fast-paced environment while maintaining flexibility and efficiency.

Responsibilities

• Assist the CEO in meetings, appointments, and project-based tasks.
• Manage multiple administrative projects simultaneously while practicing high-level confidentiality.
• Heavy calendar management, including organizing and scheduling Board Meetings and Earnings calls.
• Prepare presentation materials using PowerPoint and other software as necessary.
• Proactively update the CEO's social media profiles and assist the CFO with social media engagement.
• Attend all MSO Board and Company Meetings, providing agendas and taking thorough meeting notes.
• Schedule and book travel for the CEO, including trips to various clinic locations as needed.
• Interact professionally with staff at all levels and maintain communication with investors and other external parties.

Requirements

• 2+ years of experience supporting executives in an assistant role.
• Strong knowledge of MS PowerPoint, Excel, Outlook, and Word.
• Excellent calendar management skills, including coordination of complex executive meetings.
• Superior written and verbal communication skills.
• Proven critical thinking, decision-making, and time management skills.
• Proficient use of office computers and Microsoft Office software.
• Excellent organizational and analytical skills.

Nice-to-haves

• Experience successfully creating and/or modifying processes preferred.
• Bachelor's degree or higher preferred (or equivalent work experience).

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term Disability
• Long Term Disability
• 401(k) with matching
• Generous paid time off after 1 year
• Tuition reimbursement
• Health savings account
• Professional development assistance