Executive Administrative Assistant

$43,680 - $45,760/Yr

A Private College of Nursing - Sugar Land, TX

Full-time - Entry Level

Sugar Land, TX

About the position

The Executive Administrative Assistant plays a vital role in supporting the executive team by ensuring the smooth operation of daily activities. This position requires a highly organized and proactive individual who can manage various administrative tasks, project coordination, and customer service responsibilities while demonstrating proficiency in relevant software applications.

Responsibilities

• Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and handling correspondence.
• Proofread documents for accuracy and clarity, ensuring all communications are professional and error-free.
• Assist with project coordination by tracking timelines, deadlines, and deliverables.
• Manage phone systems efficiently, including answering calls, directing inquiries, and taking messages as needed.
• Transcribe meeting notes and other documents accurately to maintain clear records of discussions and decisions.
• Maintain organized filing systems for both physical and digital documents to ensure easy access to information.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Collaborate with team members on various administrative tasks to enhance overall productivity.
• Willing to travel with the executive team as needed.

Requirements

• Proven experience as an administrative assistant or in a similar clerical role.
• Proficiency in Microsoft Word, Excel, Google Suite (Docs, Sheets, Calendar) and other relevant software applications.
• Strong proofreading skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks simultaneously while maintaining a high level of organization.
• Experience with project coordination is preferred but not mandatory.
• A customer-oriented mindset with the ability to handle inquiries professionally.
• Familiarity with phone systems and basic office equipment is advantageous.

Nice-to-haves

• Experience with project coordination is preferred but not mandatory.

Benefits

• Opportunity for growth within the organization.
• Supportive work environment for enhancing productivity.