Executive Administrative Assistant

Modern Technology Solutions - Dayton, OH

Full-time - Entry Level

Dayton, OH

11-50 employees

Professional, Scientific, and Technical Services

About the position

The Executive Administrative Assistant (EAA) at Modern Technology Solutions, Inc. (MTSI) plays a crucial role in supporting the SES 2 executive by managing various administrative functions essential for the efficient operation of the office. This position requires a proactive individual capable of managing time effectively, handling confidential information with discretion, and demonstrating strong organizational and communication skills. The EAA serves as a key liaison between the SES 2 executive, staff, stakeholders, and the public, contributing to the overall success of the organization.

Responsibilities

• Primary point of contact for government leads' calendars, daily schedule, email, and cadence on multiple networks, both unclassified and classified.
• Integral member of the program's Front Office Group (FOG), handling daily correspondence with various organizations and stakeholders.
• Track Integrated Product Team (IPT) manning and prepare organizational charts.
• Perform data entry functions, integrating information into required reports and presentation materials.
• Generate and maintain training requirements, files, forms, and established file plans (both paper and electronic).
• Prepare correspondence per standard Government formats, managing facsimile, printing, copying equipment, and ordering supplies.
• Assist with writing monthly activity reports.
• Support in the preparation of award write-ups and submission packages in various required formats.
• Assist in the planning, preparation, editing, creation, and publication of finished products, including program documentation, plans, directives, reports, briefings, and other presentations.
• Assist in the establishment, implementation, and maintenance of Operating Instructions (OIs), including the creation and maintenance of branch documentation.

Requirements

• Strong organizational and communication skills.
• Ability to manage time effectively and handle confidential information with discretion.
• Experience in administrative support roles, preferably in a fast-paced environment.

Nice-to-haves

• Experience with government formats and documentation.
• Familiarity with classified and unclassified information handling.

Benefits

• Starting PTO accrual of 20 days PTO/year + 10 holidays/year
• Flexible schedules
• 6% 401k match with immediate vesting
• Semi-annual bonus eligibility (July and December)
• Company funded Employee Stock Ownership Plan (ESOP)
• Up to $10,000 in annual tuition reimbursement
• Life and disability insurance
• Optional zero deductible Blue Cross/Blue Shield health insurance plan