Executive Administrative Assistant

$60,000 - $65,000/Yr

Blueprint Technologies - Bellevue, WA

Full-time - Entry Level

Bellevue, WA

About the position

We are looking for an Executive Administrative Assistant to join us as we build cutting-edge technology solutions! This is your opportunity to be part of a team that is committed to delivering best in class service to our customers. In this role, you will provide essential support to senior leaders within a global enterprise sales organization, playing a crucial part in maintaining the operational efficiency of a virtual, worldwide team. This position is embedded within a high-level technology environment, where you'll have the opportunity to engage with senior executives and influence business administration across various platforms and support functions. Your work will be instrumental in ensuring smooth calendaring, travel arrangements, and expense management, directly contributing to the success of key projects and initiatives.

Responsibilities

• Calendar Management (60-70%): Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities. Handle complex scheduling across different time zones and maintain a high level of coordination.
• Expense Reporting (15%): Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions. Review and approve invoices, financial statements, and other financial documents as needed.
• Travel Coordination (15%): Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation. Assist with visa processes as required and adapt quickly to changes in travel plans.
• General Administrative Support: Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks. Handle incoming memos, submissions, and reports, determining their significance and planning their distribution.
• Meeting Coordination: Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences. Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics.

Requirements

• 8-10 years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting.
• Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations.
• Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel (V-lookups, pivot tables), and PowerPoint.
• High school diploma or GED required.
• Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.
• Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.
• Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice-to-haves

• Preferred but not required: Experience in event planning and coordination, with the ability to assist in organizing off-site meetings and morale events.
• Previous experience working with Microsoft's executives and familiarity with internal processes and tools is highly desirable.

Benefits

• Medical, dental, and vision coverage
• Flexible Spending Account
• 401k program
• Competitive PTO offerings
• Parental Leave
• Opportunities for professional growth and development