Executive Administrative Assistant

$37,440 - $52,000/Yr

Belle Brasserie - Scottsdale, AZ

Full-time - Entry Level

Scottsdale, AZ

Specialty Trade Contractors

About the position

BB LLC is seeking an energetic, intelligent, professional, and responsible individual for a full-time Executive Administrative Assistant position in our Scottsdale office. This role is integral to supporting the Corporate Executive Team and requires a hardworking individual with high energy and a solid work ethic. The ideal candidate will possess strong computer skills, particularly in Microsoft Office, and will be detail-oriented, reliable, and highly organized. The position involves multitasking and providing administrative support to boutiques and clients from our administrative office. Strong customer service and communication skills are essential, as the role requires interaction with various stakeholders. Candidates must be prepared to pass a full background check, as this is a serious career opportunity and not a temporary position.

Responsibilities

• Support the Corporate Executive Team with administrative tasks.
• Manage communication and correspondence for the executive team.
• Organize and maintain files and records.
• Assist in scheduling meetings and managing calendars.
• Provide customer service support to boutiques and clients.
• Handle multi-line phone systems and direct calls appropriately.
• Prepare reports and presentations as needed.
• Assist with accounts payable and receivable tasks.

Requirements

• Associate's degree preferred.
• 2 years of experience in Microsoft Office.
• 1 year of customer service experience.
• 1 year of experience with Microsoft Excel.
• 2 years of experience in an administrative office setting.
• 1 year of experience with accounts payable/accounts receivable.
• 1 year of experience with multi-line phone systems.
• Ability to commute to Scottsdale, AZ 85254.

Nice-to-haves

• Experience with QuickBooks is a plus.

Benefits

• 401(k)
• Health insurance