Executive Administrative Assistant

Skywest Airlines - St. George, UT

Full-time - Entry Level

St. George, UT

Air Transportation

About the position

The Executive Administrative Assistant at SkyWest Airlines plays a crucial role in supporting high-level executives and ensuring the smooth operation of the executive office. This position requires a high level of professionalism and confidentiality, as the assistant will interact with company executives, various levels of the organization, and external clients. The role involves a variety of tasks that are essential for the efficient functioning of the executive team, including communication, meeting coordination, and administrative support. In this role, the Executive Administrative Assistant will represent and provide direct support to high-level company executives. This includes managing executive office communication tasks such as handling calls, emails, and other correspondence. The assistant will also be responsible for the daily coordination of individual and group meetings, which encompasses arranging lunches, managing calendars, and organizing transportation as needed. Additionally, the Executive Administrative Assistant will gather and organize internal records to support various departments, including finance, human resources, and legal. This may involve tasks such as handling discovery requests and pre-employment documentation. The assistant will ensure that the executive office is properly stocked and represented, and will complete travel, hotel, and ground transportation arrangements for company executives as assigned. Furthermore, the role includes assisting legal counsel with organizing case files, which may involve compiling exhibits, documents, evidence, briefs, and appendices as needed. The position may also involve additional projects as assigned, requiring flexibility and adaptability. Overall, the Executive Administrative Assistant is expected to be exceptionally organized, efficient, and capable of managing multiple assignments from several executives with varying deadlines. This role is integral to maintaining the high standards of professionalism and operational excellence that SkyWest Airlines is known for.

Responsibilities

• Represent and provide direct support to high level company executives
• Handle executive office communication tasks (calls, emails, and other correspondence)
• Coordinate daily individual and group meetings, including lunch, calendaring, and transportation as needed
• Gather and organize internal records to support finance, human resources, and legal tasks such as discovery requests and pre-employment documentation
• Ensure the executive office is properly stocked and represented
• Complete travel, hotel, and ground transportation arrangements for company executives as assigned
• Assist legal counsel with organizing case files including exhibits, documents, evidence, briefs, and appendices as needed
• Manage additional projects as assigned

Requirements

• At least 2 years of Executive Administrative Assistant, Legal Secretary or related administrative assistant experience
• Exceptionally organized and efficient
• Proven ability to prioritize and manage multiple assignments from several executives with varying deadlines
• Reliable and self-motivated
• Strong verbal and written communication skills with emphasis on quality, detail, accuracy, and confidentiality
• Willing to learn and proactively seek solutions for improvement
• Demonstrated proficiency in Microsoft Office Suite
• Professional and personable in all interactions with various facets of people
• Ability to work under pressure and thrive in a fast-paced environment

Nice-to-haves

• Experience in the transportation and/or airline industry
• Associate's Degree or greater

Benefits

• 401(k) match
• Performance Rewards
• Profit sharing
• Health care
• Retirement
• Discounted travel worldwide