Executive Administrative Assistant

$51,418 - $85,613/Yr

Tailored Management - Hillsboro, OR

Full-time - Mid Level

Hybrid - Hillsboro, OR

Professional, Scientific, and Technical Services

About the position

The Executive Administrative Assistant position at Tailored Management is designed for a highly skilled individual who thrives in dynamic environments and is capable of providing exceptional administrative support to senior leadership. This role is pivotal in ensuring the smooth operation of the Hillsboro Technical Operations Administrative Professional Team, contributing to the overall success of the organization and its key customers. The successful candidate will be responsible for managing complex calendars, coordinating meetings, and supporting various administrative functions that enhance efficiency and customer service across departments. In this role, the Executive Administrative Assistant will act as the primary point of contact for operational and administrative inquiries, applying both technical and business expertise to facilitate effective communication and collaboration within the team. The position requires a proactive approach to managing multiple priorities, ensuring that all tasks are completed accurately and on time. The assistant will also be involved in organizing travel arrangements, processing invoices, and maintaining confidentiality in handling sensitive information. The ideal candidate will possess strong organizational skills, the ability to work independently, and a commitment to fostering collaborative relationships within the team and across the organization. This position is a full-time contract role with a duration of six months, with the possibility of extension, and is based in Hillsboro, OR.

Responsibilities

• Act as the departmental 'go-to-person' for general operational or administrative inquiries.
• Apply technical and business expertise to contribute within and beyond assigned areas.
• Maintain a complex calendar for Functional Directors, including calendar administration, scheduling, conflict resolution, and ad-hoc requests.
• Support and actively participate in functional leadership meetings, including management of agenda, minutes, and action logs.
• Effectively manage multiple, often conflicting, priorities to a successful conclusion.
• Arrange, coordinate, and support meetings, events, and activities for both onsite and offsite meetings.
• Coordinate travel and conference attendance for key customers.
• Process invoices, payments, and expense reports using corporate applications.
• Build and maintain strong collaborative partnerships with the Administrative Professional Team and actively participate in meetings and projects as required.
• Manage confidential and sensitive information with good judgment and discretion.
• Participate in and support a variety of projects and cross-functional teams.
• Provide onboarding support for new employees and order department supplies through corporate systems.

Requirements

• A minimum of 5 years of Administrative experience including support of Functional Leaders and team members.
• A Bachelor's degree is a plus.
• Advanced skills in email, calendar support and management, word processing, database, and presentation applications.
• Ability to quickly learn new skills and software applications.
• Strong skills in written communications and interpersonal communications.
• Strong time-management & organizational skills with a proven ability to work independently and sometimes remotely from other team members.
• Ability to establish contacts outside of one's work group and functional organization, developing partnerships with others to improve efficiency.
• Ability to multi-task while handling routine and impromptu assignments with minimal supervision.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Referral program