Executive Administrative Assistant

$41,600 - $49,920/Yr

Barrett Reporting - Santa Ana, CA

Full-time - Entry Level

Santa Ana, CA

Administrative and Support Services

About the position

We are seeking an experienced and highly organized Executive Administrative Assistant to join our team. The ideal candidate will provide top-notch administrative support to our executive team, ensuring seamless operations and exceptional customer service. This role requires a strong background in organizational management, project coordination, and executive administrative support. If you have a passion for keeping things running smoothly and have a keen eye for detail, we encourage you to apply for this exciting opportunity. In this position, you will be responsible for providing comprehensive administrative support to the executive team, which includes managing calendars, scheduling meetings, and coordinating various projects and events. You will utilize Google Suite tools to manage documents, emails, and file storage, ensuring that all information is organized and easily accessible. Additionally, you will be tasked with maintaining both physical and digital files and records, offering exceptional customer service by responding to inquiries and resolving issues promptly. Your role will also involve proofreading and editing internal documents and presentations, performing general administrative tasks such as answering phones and handling mail, and developing organizational systems to enhance efficiency. Confidentiality is paramount, and you will be expected to handle sensitive information with discretion. The ideal candidate will thrive in a fast-paced environment, adapt to changing priorities, and possess strong organizational skills to manage multiple projects simultaneously.

Responsibilities

• Provide administrative support to the executive team, including calendar management and scheduling meetings and appointments.
• Coordinate projects and events, ensuring timely completion and flawless execution.
• Utilize Google Suite tools to manage documents, emails, file storage and distribution.
• Manage and maintain files and records, both physical and digital.
• Offer exceptional customer service, responding to inquiries and resolving issues promptly.
• Utilize Outlook Calendar to schedule and manage appointments and events.
• Provide proofreading and editing services for internal documents and presentations.
• Perform general administrative tasks, including answering phones, responding to emails, and handling mail and packages.
• Develop and maintain organizational systems and processes to ensure maximum efficiency.
• Maintain confidentiality and handle sensitive or confidential information with discretion.

Requirements

• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Experience in project coordination, including planning and execution.
• Proficiency in Google Suite tools, Word, email functions.
• Expertise in Outlook Calendar management and coordination.
• Excellent customer service skills, with the ability to respond to inquiries and resolve issues promptly.
• Strong proofreading and editing skills, with attention to detail and accuracy.
• Ability to manage and maintain files and records.
• Executive administrative support experience, including calendar management and scheduling.
• Event planning experience, including coordination and execution.
• Ability to work in a fast-paced environment and adapt to changing priorities and deadlines.

Nice-to-haves

• Ability to commute to Santa Ana, CA 92706.