Executive Administrative Assistant

The Arc Of The Quad Cities Area - Rock Island, IL

Full-time - Mid Level

Rock Island, IL

Nursing and Residential Care Facilities

About the position

The Executive Administrative Coordinator / Board Secretary at The Arc of the Quad Cities Area plays a vital role in supporting the President and CEO by managing administrative tasks, organizing corporate files, and coordinating board meetings and special events. This position requires a blend of organizational skills, interpersonal abilities, and attention to detail to ensure smooth operations within the agency.

Responsibilities

• Manage a filing system for the President, CEO, and the agency.
• Maintain a manual of original Arc Policies and Procedures and notify staff of updates.
• Organize corporate, property, and legal files.
• Draft, type, file, and distribute documents for the President, CEO, and others.
• Provide confidential assistance to the President and CEO, managing their calendar.
• Help prepare special events and coordinate board meetings, retreats, and recognition events.
• Maintain a database of relevant contacts.
• Participate in the employee recognition committee and coordinate the employee newsletter, Around the Arc.
• Direct calls and emails to appropriate staff.
• Manage agency accounts for software and purchasing across multiple departments.

Requirements

• Public speaking proficiency
• Mid-level data management skills
• Legal drafting experience
• Strong interpersonal and relationship-building skills
• Excellent written and verbal communication skills
• Effective problem-solving capabilities
• Attention to detail