Executive Administrative Assistant

HITACHI GLOBAL AIR POWER US, LLC - Michigan City, IN

Full-time

Onsite - Michigan City, IN

About the position

The Executive Administrative Assistant at Hitachi Global Air Power provides high-level administrative support to executive staff, coordinating large employee gatherings and managing various operational tasks. This on-site role is crucial for ensuring smooth day-to-day operations and supporting the executive team in Michigan City, Indiana.

Responsibilities

• Manage travel arrangements for executive staff
• Process expense reports
• Manage calendars and schedule meetings
• Schedule off-site meetings and dinner arrangements
• Arrange catering for meetings as needed
• Manage the purchase and delivery of general supplies, furniture, and office equipment
• Serve as the go-to person for all executive needs and day-to-day operations
• Participate in special projects as needed
• Assist with ordering merchandise and materials
• Process purchase orders for departments as needed
• Support Finance by entering new vendors and banking information in SAP
• Schedule executive staff meetings and coordinate staff events
• Assist HR with planning and coordinating employee gatherings
• Assist HR Business Partner with scheduling leadership meetings
• Assist HR Talent Acquisition Specialist with scheduling interviews
• Provide back-up support for employee onboarding and offboarding

Requirements

• At least two years prior experience in an Administrative Assistant role
• Excellent communication skills, both written and verbal
• Excellent time management, planning, and organizational skills
• Detail-oriented and professional
• Working knowledge of mail processes, such as postage machine, Federal Express, UPS
• Proficient use of Microsoft Office suite and office-related equipment
• Ability to organize and prioritize tasks

Nice-to-haves

• Experience with Concur and SAP (finance)
• Experience with Workday

Benefits

• Career development opportunities
• Collaborative work environment
• Support for employee career aspirations