Executive Administrative Assistant

$62,000 - $67,000/Yr

Archdiocese Of San Francisco - Colma, CA

Full-time - Entry Level

Colma, CA

501-1,000 employees

About the position

The Executive Administrative Assistant is a professional exempt-level employee who supports the Director of Cemeteries and other executive team members to ensure the Cemetery Department's goals and objectives are met in accordance with Archdiocesan policies. This role involves various administrative tasks, including employee benefits management, communications, reporting, and support for Cemetery events. The position requires a commitment to Gospel values and excellent interpersonal skills.

Responsibilities

• Support the Director of Cemeteries and executive team members in achieving departmental goals.
• Maintain confidential personnel files and employee roster.
• Assist in processing payroll and maintaining employee benefit programs.
• Process and monitor workers compensation reports.
• Assist in onboarding processes for new employees.
• Manage calendar and vacation schedules for management team members.
• Manage travel logistics for management team members.
• Maintain external and internal correspondence with various stakeholders.
• Maintain filing systems, contact databases, and event calendars.
• Order office and janitorial supplies.
• Create agendas and take minutes for management and board meetings.
• Handle errands for the Cemetery Department.
• Coordinate hospitality for Cemetery events.
• Take on special projects as needed by the executive team.

Requirements

• High School Diploma or equivalent required; college experience is an asset but not required.
• Valid California Driver's License with an insurable driving record.
• Strong knowledge of software applications, including MS Office Suite and Google Docs.
• Must be highly detail-oriented, well-organized, and resourceful.
• Strong interpersonal, communication, and time management skills.

Nice-to-haves

• Bilingual: Spanish is an asset but not required.
• Active practicing Roman Catholic who understands and supports the teachings of the Roman Catholic Church.

Benefits

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance