Fairbanks North Star Borough
posted 4 months ago
The Executive Administrative Assistant provides essential administrative support to the Mayor's office, directly assisting the Mayor, Chief of Staff, and Special Assistants. This role is critical in managing sensitive and confidential communications and documents that are vital to the operation of the Mayor's office. The position requires a high level of professionalism and autonomy, as it is highly visible and involves significant independent judgment. The Executive Administrative Assistant will coordinate office functions, manage scheduling, and ensure the smooth operation of the Mayor's office. In this role, the Executive Administrative Assistant will be responsible for a variety of tasks including typing correspondence, reports, and proclamations, as well as serving as the receptionist for the Mayor's office. This includes handling phone calls and walk-in traffic, routing correspondence, and transferring calls to appropriate departments. The assistant will also research and gather data for various projects, draft reports, and manage the Mayor's calendar, making arrangements for conferences, seminars, and meetings. Additionally, the Executive Administrative Assistant will provide support for boards and commissions, process applications, and maintain a records management system. Financial responsibilities include preparing and processing cash receipts, purchase orders, and budget activities. The assistant will also serve as the department timekeeper and provide procurement support. This position may require backup duties as a Public Information Officer and assistance with special projects as assigned. The role demands strong communication skills, the ability to maintain confidentiality, and the capability to work effectively in a high-production environment.