Unclassified - Stockton, CA
posted 2 months ago
The Executive Administrative Assistant at Aguilar Justice Center is a pivotal role designed to provide high-level administrative support to the firm. This position requires a self-motivated, diligent, and attentive individual who is eager to contribute to a fast-growing company that represents the people. The ideal candidate will be responsible for coordinating and maintaining time-sensitive and strategic tasks assigned by the staff, ensuring that the firm operates at its optimum level. Key qualities sought in the candidate include integrity, flexibility, accountability, adaptability, and a focused mindset. The role demands proficiency in various digital tools, including CLIO and virtual meeting platforms like Zoom, alongside strong word processing skills. In this position, the Executive Administrative Assistant will manage complex schedules, including both professional and personal calendars, and will be responsible for making travel arrangements. The assistant will prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion. Daily responsibilities will include assessing and circulating the daily schedule, keeping staff informed of engagements, answering and screening telephone calls and emails, and communicating directly with clients and other law offices on behalf of the staff. The role also involves drafting acknowledgment letters, managing office supplies, and filing documents with court offices. The candidate will be evaluated based on their ability to follow instructions and will need to submit an updated resume along with a summary of their top three professional successes to apply.