Executive Administrative Assistant

Wilmot Modular Structures - White Marsh, MD

Full-time - Entry Level

White Marsh, MD

Wood Product Manufacturing

About the position

The Executive Administrative Assistant provides comprehensive administrative support to the Executive President, Executive Vice President, and other senior leaders within the company. This role blends traditional clerical duties with modern administrative tasks, ensuring smooth day-to-day operations and effective communication within the executive team.

Responsibilities

• Provide high-level administrative support to the Executive Director and leadership team.
• Handle traditional office tasks such as answering phones, taking detailed messages, sorting and distributing mail, and maintaining the daily newspaper.
• Greet and entertain guests awaiting meetings with executives.
• Complete forms and applications for various projects, including community outreach initiatives.
• Maintain and upload data into relevant database solutions, ensuring accuracy and accessibility.
• Prepare coffee, assist with light tidying around the office, and maintain a welcoming environment.
• Draft letters, memos, reports, presentations, and other documents as needed for leadership.
• Manage executive calendars, schedule meetings, and arrange travel and accommodations.
• Record minutes during executive meetings and handle confidential documents.
• Assist with light errands and office supply management.
• Create and format presentations using Microsoft Office Suite or similar software.
• Maintain a professional, clean appearance and workspace while providing a warm, friendly atmosphere for office visitors.

Requirements

• High School Diploma or equivalent (degree not required).
• Minimum of 3 years' experience in traditional administrative or secretarial roles.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to design presentations.
• Ability to handle multiple tasks in a fast-paced environment with attention to detail.
• Friendly and approachable personality with strong organizational skills.
• Willingness to assist with light tidying and errands as needed.
• Ability to function well independently and with minimal supervision.
• Have a solid work ethic that includes doing the right thing, being reliable, trustworthy and honest.