Executive Administrative Assistant

$47,840 - $49,920/Yr

Incubation Systems - Plaquemine, LA

Full-time - Entry Level

Plaquemine, LA

About the position

The Executive Administrative Assistant at Incubation Systems Private Limited plays a crucial role in supporting management and staff by performing a variety of administrative duties. This position requires strong organizational skills and proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook. The role involves managing calendars, preparing documents, coordinating travel, and maintaining confidentiality while handling sensitive information.

Responsibilities

• Performs a variety of administrative duties to support management and staff.
• Manages calendars and schedules meetings as requested.
• Prepares and manages department documents, both electronic and hardcopy.
• Coordinates travel arrangements and meeting logistics.
• Orders office supplies and creates expense reports as necessary.
• Organizes site events with support from others.
• Maintains email distribution lists and tracks responses to communications.
• Runs errands off-site as necessary, requiring a personal vehicle.
• Escalates printer issues to Xerox and manages these effectively.

Requirements

• High school diploma or GED required.
• 1 year of experience in a similar administrative role.
• Strong skills in Microsoft Word and Outlook.
• Basic skills in Microsoft Excel.
• Experience with SAP is preferred but not required.

Nice-to-haves

• 1 year of experience with Microsoft Office applications preferred.
• Ability to commute to Plaquemine, LA 70765 is preferred.
• Willingness to relocate to Plaquemine, LA 70765 before starting work is preferred.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off