Executive Administrative Assistant

Modern Technology Solutions - Wright-Patterson Air Force Base, OH

Full-time - Mid Level

Wright-Patterson Air Force Base, OH

Professional, Scientific, and Technical Services

About the position

The Executive Administrative Assistant (EAA) at Modern Technology Solutions, Inc. (MTSI) plays a crucial role in supporting the SES 2 executive by managing various administrative functions essential for the efficient operation of the office. This position requires a proactive individual capable of handling confidential information, demonstrating strong organizational and communication skills, and serving as a key liaison between the executive, staff, stakeholders, and the public.

Responsibilities

• Primary point of contact for government leads' calendars, daily schedules, and emails on multiple networks, both unclassified and classified.
• Integral member of the program's Front Office Group, handling daily correspondence with various organizations and stakeholders.
• Track Integrated Product Team (IPT) manning and prepare organizational charts.
• Perform data entry functions, integrating information into required reports and presentation materials.
• Generate and maintain training requirements, files, forms, and established file plans (both paper and electronic).
• Prepare correspondence per standard Government formats, manage facsimile, printing, and copying equipment, and order supplies and equipment.
• Assist with writing monthly activity reports and preparing award submission packages.
• Support in the planning, preparation, editing, creation, and publication of program documentation, plans, directives, reports, and presentations.
• Assist in establishing, implementing, and maintaining Operating Instructions (OIs) and branch documentation.
• Verify checklists against current administrative processes and maintain a tracking system for deficiencies.
• Order office supplies and prepare itemized lists for procurement by the Government office.
• Serve as the focal point for collecting and displaying materials for staff meetings and information exchange meetings.
• Act as the single point to receive, coordinate, disseminate, track progress, and close all taskers coming to the division or branch.
• Lead the administrative operation of events, including logistics and attendee management.
• Complete travel approval requests and submit vouchers using the Defense Travel System (DTS).
• Manage files and demonstrate the ability to multitask efficiently.

Requirements

• 6+ years of administrative experience, with at least 2 years supporting executive-level personnel in a government or corporate environment.
• Bachelor's degree.
• Must possess a Top Secret security clearance with SCI eligibility.
• Experience operating in secure environments (SCIF, SAPF).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), scheduling software, and virtual collaboration tools.
• Excellent verbal and written communication abilities with keen attention to detail.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Ability to work collaboratively with diverse teams, stakeholders, and the public.
• U.S. Citizenship is required.

Nice-to-haves

• Recent experience operating in SAPF or SCI spaces on associated classified networks.
• Experience with SharePoint and Atlassian tool suite.

Benefits

• 401(k) with 6% match
• Disability insurance
• Employee stock ownership plan
• Flexible schedule
• Health insurance
• Paid time off (PTO) starting at 20 days/year + 10 holidays/year
• Semi-annual bonus eligibility
• Up to $10,000 in annual tuition reimbursement
• Company funded life and disability insurance
• Optional zero deductible Blue Cross/Blue Shield health insurance plan