Executive Administrative Assistant

$52,000 - $62,000/Yr

Triple J Plumbing and Utility - New Castle, IN

Part-time,Full-time - Entry Level

New Castle, IN

About the position

The Executive Administrative Assistant at Triple J Plumbing and Utility plays a crucial role in providing high-level administrative support to executive directors, ensuring the smooth operation of the office. This position involves managing communications, organizing tasks, and assisting with various clerical duties to help executives accomplish key initiatives efficiently.

Responsibilities

• Provide high-level administrative support to executive directors.
• Organize and manage executive communications for easy access to important information.
• Tackle clerical tasks such as filing, generating reports, and creating presentations.
• Set up meetings and reorder office supplies as needed.
• Greet visitors warmly and assist them with inquiries.
• Screen incoming phone calls and route them to appropriate team members.
• Maintain the company calendar and make travel arrangements, including booking flights and accommodations.
• Conduct new employee orientations and train other administrative staff on company policies.
• Build strong relationships with clients and provide exceptional customer service.

Requirements

• High school diploma or equivalent.
• 4+ years of office administration education or comparable work experience.
• Experience with business and invoicing systems.
• Ability to type at least 50 words per minute.
• Good computer skills, including familiarity with Microsoft Word, Excel, and PowerPoint.
• Excellent phone and interpersonal skills.
• Strong communication skills.

Benefits

• Dental insurance
• Health insurance
• Paid holidays
• Retirement plan with a 3% match
• Vision insurance
• Paid vacations
• Company-provided clothing