Executive Administrative Assistant

$39,645 - $53,227/Yr

Western Dakota Technical College Rapid City, SD - Rapid City, SD

Part-time - Entry Level

Rapid City, SD

About the position

The Executive Administrative Assistant at Western Dakota Technical College plays a crucial role in supporting the VP for Institutional Effectiveness and Student Success. This part-time position requires excellent interpersonal, oral, and written communication skills, as well as the ability to handle confidential information with discretion. The role involves a variety of administrative tasks, including data analysis, report preparation, and coordination of meetings, all within a professional office environment.

Responsibilities

• Handle all confidential situations professionally and with discretion.
• Provide direct support to the department utilizing current software programs and office technology with proficiency.
• Co-administer J1Module for Student Life and provide training to other operational support units for module and configuration set-up.
• Maintain departmental reports, spreadsheets, and databases with accuracy.
• Compose and process correspondence and statistical or technical reports, including the College's annual Strategic Plan Report.
• Maintain office records.
• Coordinate meetings by making arrangements, preparing materials and agendas, and attending meetings to compile and record minutes.
• Coordinate and maintain the supervisor's calendar, set up meetings and appointments, and manage executive travel requirements.
• Receive and assist visitors, screen telephone calls, and refer them to appropriate persons.
• Plan, prioritize, and organize all duties effectively.
• Monitor and comply with federal, state, and local laws and College policies and procedures.

Requirements

• Excellent interpersonal skills and oral and written communication skills.
• Ability to handle confidential information with judgment and discretion.
• Highly organized with the ability to analyze data and apply processes.
• Proficiency in current software programs and office technology.