Executive Administrative Assistant

$83,200 - $89,960/Yr

Innova Solutions USA - Oak Creek, WI

Full-time - Senior

Oak Creek, WI

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant position at Innova Solutions is a full-time, contract role based in Oak Creek, WI, requiring 10+ years of experience. The role involves providing general administrative support to a department or group of professionals, including compiling and analyzing information for reports, managing correspondence, and handling various administrative tasks with minimal supervision. The position demands proficiency in designated software packages and the ability to manage a high volume of detailed work while maintaining confidentiality.

Responsibilities

• Provide general administrative support to a department or group of professionals.
• Compile and analyze basic information for reports or presentation materials.
• Prepare charts, graphs, or tables as necessary.
• Receive and respond to routine correspondence following established procedures.
• Exercise independent judgment and employ basic reasoning skills.
• Use designated software packages including word processing, spreadsheet, database management, and presentation software.
• Assist employers by performing secretarial and administrative tasks.
• Handle a high volume of detailed work.
• Compile, analyze, and reconcile reports.
• Prepare and verify weekly, monthly, quarterly, and annual reports such as indexes, budgets, and inventories.
• Organize employer's appointment schedule.
• Maintain business records and files.
• Open and sort incoming mail and prepare replies or direct mail to employers for reply.
• Arrange conferences and travel accommodations.
• Handle purchase orders, payments of bills, and expense vouchers.
• Work with confidential materials, personnel records, payroll, and salary data.
• Prepare letters, memos, invoices, manuscripts, and other business documents as directed.

Requirements

• 10+ years of experience in administrative support roles.
• Ability to exercise independent judgment and employ basic reasoning skills.
• Proficiency in word processing, spreadsheet, database management, and presentation software.
• Minimum typing speed of 60 wpm; speedwriting or shorthand may be required.
• Experience handling confidential materials and personnel records.

Nice-to-haves

• Experience in a specific work environment such as legal, finance, or marketing.

Benefits

• Medical & pharmacy coverage
• Dental/vision insurance
• 401(k)
• Health saving account (HSA)
• Flexible spending account (FSA)
• Life Insurance
• Pet Insurance
• Short term and Long term Disability
• Accident & Critical illness coverage
• Pre-paid legal & ID theft protection
• Sick time
• Employee Assistance Program (EAP)