Executive Administrative Assistant

GE Healthcare - Chicago, IL

Full-time - Entry Level

Chicago, IL

Chemical Manufacturing

About the position

The Executive Administrative Assistant to the Chief Financial Officer (CFO) at GE HealthCare plays a crucial role in supporting the CFO and the finance team by managing administrative tasks, coordinating meetings, and handling sensitive information. This position requires a proactive individual who can effectively manage complex schedules, travel arrangements, and communication activities while fostering a positive work environment.

Responsibilities

• Support Vice President and Chief Financial Officer in all related administrative tasks and business operating mechanisms.
• Produce correspondence, presentations, meeting agendas, and emails while handling highly confidential information.
• Provide calendar, meeting, and conference management.
• Partner effectively with Executive staff administrators for multi-faceted meeting coordination and planning.
• Act as the lead Executive Assistant for all Finance Admins globally.
• Coordinate complex travel arrangements and process monthly corporate card and cash expenses.
• Train or support teams on technology, tools, or systems used in their everyday practices.
• Support key projects and initiatives rollouts within Finance and provide general office administrative services.
• Proactively resolve scheduling conflicts and assist with communications-related activities.
• Organize team-building activities and contribute to a positive office environment.

Requirements

• Associate degree or equivalent and 3 years of executive administrative experience in a corporate environment or 5 years of administrative experience at a senior executive level.
• Strong writing skills to articulate complex ideas clearly.
• Experience using Microsoft Office applications at an advanced level, including PowerPoint and basic Excel.
• Strong attention to detail and ability to anticipate concerns and make recommendations.
• Excellent interpersonal, verbal, and written communication skills.
• Extremely well organized with the ability to multi-task in a fast-paced environment.
• Self-starter with the ability to exercise independent judgment and propose solutions.

Nice-to-haves

• Experience with global travel arrangement coordination for executives.
• Professional interest in learning and growing in the role with aspirations for career advancement.

Benefits

• Professional development opportunities
• Challenging career paths
• Competitive compensation