Executive Administrative Assistant

Hydac Technology Pte Ltd • Bethlehem, PA

476d

About The Position

The Executive Administrative Assistant at HYDAC Technology Corporation plays a crucial role in supporting multiple departments by performing various administrative functions for department managers and staff. This position is integral to maintaining effective communication, organizing schedules, and ensuring smooth operations within the company.

Requirements

• High school diploma, GED, or higher education.
• Experience supporting executive level management.
• Strong organizational skills and ability to multitask and prioritize tasks effectively.
• Strong verbal and written communication skills.
• Ability to be proactive and self-direct your schedule.
• Problem solving and decision making skills.
• Computer literacy (Microsoft Office Suite, Concur, SharePoint, CRM, SAP, Visio, etc.).
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing work environments.
• Ability to effectively present information and respond to questions from managers, customers, and employees.

Responsibilities

• Maintain and update calendars for management, arrange conference calls, schedule meetings, reserve meeting rooms, and send invitations to attendees.
• Prepare agendas, documents, presentations, and meeting rooms for various business meetings.
• Manage internal communications including organizational announcements and meeting details for specific facilities.
• Manage all correspondence for assigned managers, including emails, letters, and phone calls.
• Organize and maintain electronic business files and records in an efficient manner.
• Update management contacts in Outlook as needed to ensure accuracy.
• Create, update, and maintain corporate (Intranet) and administrative SharePoint sites.
• Create, update, and maintain corporate and administrative TEAMS sites and One Note.
• Arrange travel accommodations, including flights, hotels, and car rentals, for managers and employees as requested.
• Coordinate catering for visitors and meetings as required, as well as coordinate drivers for airport pickups and drop-offs as needed.
• Make arrangements for visitors, including agendas, hotel, food, and transportation.
• Generate and distribute weekly, monthly, and annual reports for the business.
• Negotiate and maintain corporate rates at hotels in surrounding areas for all US office locations.
• Adapt to changing work environments and remain flexible in responding to evolving needs.
• Support Executive Assistant as well as other Administrative Assistants company-wide.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: High school or GED