Executive Administrative Assistant

$37,440 - $41,600/Yr

Sweets - Edmond, OK

Full-time - Entry Level

Edmond, OK

Building Material and Garden Equipment and Supplies Dealers

About the position

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. This role is crucial in ensuring smooth operations within the executive office and requires a professional demeanor, strong customer service skills, and proficiency in various software applications.

Responsibilities

• Provide executive administrative support, including managing schedules, appointments, and travel arrangements.
• Maintain and organize files, documents, and records for easy retrieval.
• Coordinate projects and assist in the preparation of reports and presentations.
• Manage Outlook Calendar for executives, ensuring optimal scheduling and time management.
• Utilize Google Suite applications for document creation, collaboration, and communication.
• Serve as a point of contact for internal and external stakeholders, demonstrating excellent customer service.
• Assist in organizing meetings, including preparing agendas and taking minutes as needed.
• Handle confidential information with discretion and professionalism.

Requirements

• Proven experience in an administrative role with a focus on executive support is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (especially Outlook) and Google Suite applications.
• Excellent verbal and written communication skills are essential.
• Experience in project coordination is a plus.
• A proactive approach to problem-solving with strong decision-making capabilities.

Nice-to-haves

• Experience in project coordination is a plus.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off