Executive Administrative Assistant

$41,600 - $52,000/Yr

Homestead Bookkeeping - Belchertown, MA

Part-time - Entry Level

Belchertown, MA

About the position

The Executive Administrative Assistant role is crucial for supporting a growing bookkeeping company by ensuring smooth office operations. The position requires a highly organized and proactive individual who can manage multiple tasks, maintain schedules, and provide clerical support while demonstrating professionalism and discretion.

Responsibilities

• Manage owner's calendars, including scheduling appointments and coordinating meetings.
• Handle phone systems with excellent phone etiquette, ensuring clear communication with clients.
• Organize files and maintain an efficient filing system for easy access to important documents.
• Utilize QuickBooks Online for basic invoicing.
• Provide clerical support including data entry, document preparation, and office organization.

Requirements

• Experience as an administrative assistant or in a similar role is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite, particularly Outlook Calendar and Teams for scheduling purposes.
• Excellent phone etiquette is essential.
• Experience with QuickBooks Online is a plus but not mandatory.
• A background in event planning or coordination is advantageous.
• Ability to work independently while being part of a team-oriented environment.

Nice-to-haves

• Experience with QuickBooks Online is a plus but not mandatory.
• A background in event planning or coordination is advantageous.

Benefits

• Flexible scheduling with the ability to choose your own hours.
• Opportunity for increased hours and compensation as the company grows.