Executive Administrative Assistant

Full-time - Senior

New York, NY

Real Estate

About the position

Cushman & Wakefield's New York Midtown office is seeking an experienced c-suite Executive Administrative Assistant to support one of our most successful commercial Executive Brokers. This position will lead all administrative and strategic initiatives and play a significant role in increasing broker productivity.

Responsibilities

• Assist Executive Broker with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.
• Provide oversight and guidance, organize, and prioritize critical issues.
• Anticipate Executive Broker, client and business needs and undertake necessary actions to produce effective results timely.
• Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and complex travel plans; work around scheduling conflicts while keeping Executive Broker on schedule.
• Manage email correspondence for Executive Broker promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages.
• Update and maintain contacts, telephone numbers and email addresses.
• Answer and screen all incoming calls to Executive Brokers office.
• Organize and input broker expenses and charitable contributions, track payments and allowances.
• Support Executive Broker's community and industry activities and events.
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials.
• Create and maintain up-to-date Admin Support Guide to be used in the event of absence.
• Ensure that education, credentials and licensing of staff is current.
• Greet and direct all visitors.
• Provide support in both professional and personal capacities as needed.

Requirements

• 10+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred.
• Bachelor's degree required.
• Required to be in office a minimum of 2 days per week.

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life insurance
• Disability insurance
• Paid and unpaid time away from work