Executive Administrative Assistant

$41,600 - $52,000/Yr

Natural Networks - San Diego, CA

Full-time - Entry Level

San Diego, CA

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About the position

Our client is a premier IT services provider with a clear mission to lead the future of digital transformation for businesses in the United States and beyond. Headquartered in San Diego, our client excels in delivering state-of-the-art managed IT solutions, network security, and cloud services to enterprises across various industries. With a profound understanding of the ever-evolving digital landscape and a commitment to driving impactful change, our client empowers organizations to adopt agile, secure, and innovative IT strategies that keep them at the forefront of technology. Their expertise, built on years of industry experience, enables them to deliver tailored solutions that meet the unique needs of their clients. They prioritize client satisfaction and data security, ensuring that their services meet and exceed industry standards and safeguard their clients' interests. As the demand for advanced IT solutions grows, they seek driven, talented individuals to join their dynamic team. If you are passionate about making a difference and shaping the future of IT, explore career opportunities with our client and be part of their journey to redefine business success in the digital age. The Executive Assistant (EA) will be working closely with the Company's founder and small executive team in helping run all aspects of the Company. The EA also provides administrative support for the Company. This position must maintain a prompt schedule, a polite professional demeanor, and provide excellent client service in accordance with our client's standards. The EA will be an “outside the box” thinker and problem solver, will work well in both team setting and independently. He/she will be persistent in following up with staff and third parties to generate a culture of excellence and responsiveness. This individual is upbeat, considers her/himself to be a perfectionist, computer savvy, and welcome constructive criticism as a tool for growth. The Executive Assistant must follow the requirements in the Employee Handbook, CAL-OSHA safety standards, and this position description.

Responsibilities

• Maintain compliance with all Company policies and procedures.
• Create/Update SOPs as needed and upload/update on KB.
• Create quotes and POs when needed.
• Perform routine tasks including scanning, duplicating, photocopying, and assembling reports, sales packages, marketing materials.
• Work with marketing team on projects including coordinating scheduled social media flyers, blogs, newsletters, etc.
• Provide backup as assigned as an administrative assistant to the Office Administrator to departments within the Company.
• Perform clerical duties, maintaining files and confidential information, organizing documents as needed.
• Keep general working area clean, organized, and safe.
• Coordinate travel and manage related expenses.
• Meet with CEO at least once a week to review assignments and discuss new topics and assignments.
• Handle ad hoc requests from the CEO.

Requirements

• High School Diploma or equivalent; associate's degree, or bachelor degree in business, administration or related field preferred.
• Minimum of three or more years of related experience as an office assistant, office administrator, or handling administrative responsibilities in a related position and/or training.
• One or more years of driving experience with an acceptable DMV driving record.
• Excellent in ability to read, write, and understand English.
• Ability to read and understand Natural Networks documents.
• Proficient computer skills, including Internet, E-mail, Microsoft Office Suite, and typing skills.
• Able to learn new programs quickly and able to troubleshoot common issues.
• Ability to learn and effectively use Natural Networks operating system.
• Deadline driven and extremely organized.
• Must maintain an acceptable DMV driving record.
• Must be able to regularly lift and/or move up to 25lbs.

Nice-to-haves

• Experience in creating and updating Standard Operating Procedures (SOPs).
• Experience coordinating travel, managing expenses, and assisting executive-level staff.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Referral program