Executive Administrative Assistant

Fix Network - Naples, FL

Full-time - Entry Level

Onsite - Naples, FL

About the position

The Executive Administrative Assistant will support the Chief Executive Officer by performing a variety of administrative tasks. This role requires a proactive individual with strong organizational skills and the ability to manage multiple responsibilities, including secretarial duties, scheduling, and correspondence management.

Responsibilities

• Open and close the office
• Open and distribute mail to the concerned persons
• Take messages and receive/distribute faxes
• Order supplies and food for meetings and training
• Manage the calendar of conference rooms
• Prepare conference rooms before and after events
• Ensure the kitchen is clean and organized
• Manage the recycling bin
• Order coffee and other kitchen supplies as needed
• Ensure operations for the addition or withdrawal of franchisees
• Make equipment repair calls as needed
• Classify and compile files, such as financial statements
• Provide administrative support to franchisees and office employees
• Collect and compile franchisees' sales figures for the previous month
• Update the employees' telephone directory of all regional business centers
• Regularly update the internal telephone system
• Manage keys and access codes for employees
• Coordinate building management with housekeeping and repairs
• Take care of office decorations for birthdays or parties
• Perform other related tasks as assigned

Requirements

• High School Diploma required
• 7 to 10 years' experience in an administrative role preferred