Executive Administrative Assistant

Saint Luke's Health System - Kansas City, MO

Full-time - Entry Level

Kansas City, MO

10,001+ employees

Hospitals

About the position

Saint Luke's Hospital of Kansas City is seeking an Executive Administrative Assistant to provide administrative support to the Vice President & Administrator of Crittenton Children's Center and Behavioral Health Service Line. This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides itself on having a culture of kindness. You will work under a friendly and supportive leadership team while having the opportunity to work independently performing a wide variety of complex and confidential administrative responsibilities. To be successful in this role, you will need to have a strong attention to detail, excellent customer service skills, and the ability to maintain a high level of confidentiality. Because you will have a diverse workload, being able to manage several ongoing priorities with last-minute requests will be very important.

Responsibilities

• Manages calendars, emails, and task lists, prioritizing significant matters as needed
• Prepares and distributes agendas, presentations, minutes, and reports for various meetings
• Coordinates Board meetings, including preparing agendas, presentations, reports, minutes, and organizing catering while serving as a liaison between Board members and leadership
• Manages conference room calendars
• Coordinates domestic travel and accommodations for leadership
• Organizes onsite events for leadership, Board members, employees, and outside organizations as needed
• Prepares and submits expense reports on behalf of the Vice President
• Aids clinical and non-clinical departments in the completion of various tasks and projects
• Maintains digital and physical filing systems
• Maintains office supply inventory
• Aids in the organizational preparation for regulatory surveys such as Joint Commission
• Collects and organizes mail and packages for the Vice President / Director

Requirements

• At least 2 years of applicable administrative experience, preferably executive / C-Suite level
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and OneNote
• Experience supporting Board and Board governance
• Results-driven achiever with excellent organizational skills
• Ability to maintain a friendly, outgoing, and professional demeanor at all times
• Ability to maintain ongoing confidentiality of protected healthcare, operational, and other business information
• Exceptional listening skills
• Ability to communicate clearly, both verbally and in writing
• Ability to work in a culturally diverse environment effectively
• Ability to use independent judgment to plan, prioritize, and organize a diversified workload

Benefits

• Competitive salary
• Health insurance
• Retirement savings plan
• Paid time off
• Professional development opportunities