Exploration Elementary Charter School For Science And Technology - Rochester, NY
posted 3 months ago
The Executive Administrative Assistant is a confidential position that provides high-level administrative support to the Principal and the Director of Finance and Operations (DFO) at Exploration Elementary Charter School for Science and Technology. This role is crucial for ensuring efficient operation and communication within the school. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities with discretion and professionalism. The position requires a proactive approach to problem-solving and the ability to maintain confidentiality in handling sensitive information. In this role, the Executive Administrative Assistant will manage executive calendars, which includes scheduling meetings, appointments, and travel arrangements. The assistant will also prepare and edit correspondence, communications, presentations, and other documents, ensuring that all materials are accurate and professionally presented. Handling incoming and outgoing communications, including phone calls, emails, and mail, is a key responsibility, as is organizing and coordinating meetings, which involves preparing agendas, distributing materials, and taking minutes. The Executive Administrative Assistant will serve as the Clerk to the Board of Trustees, attending board meetings, preparing the board meeting agenda, and taking official notes of the meetings. Additionally, the assistant will assist with special projects and initiatives as needed, prepare reports and presentations, and manage various administrative tasks such as submitting payroll journals for approval and maintaining human resources employee files. The role also includes office management responsibilities, such as assisting the Operations Team with supplies inventory and ensuring that the Executive Office Suite is organized and well-supplied. Confidentiality and discretion are paramount in this position, as the Executive Administrative Assistant will handle sensitive information and must maintain a high level of professionalism and integrity. The role may also involve performing other duties as assigned by the DFO or the Principal, contributing to the overall success of the school's administrative functions.