Executive Administrative Assistant

$31,200 - $31,200/Yr

Superior Center/Thriving Enhanced Services - Plymouth, MI

Part-time - Entry Level

Remote - Plymouth, MI

About the position

The Remote Executive Administrative Assistant & Documentation Specialist will provide essential administrative support to ensure smooth client management and assist the CEO in maximizing efficiency. This part-time, contract position is ideal for someone who thrives in a flexible and dynamic environment, coordinating client resources and handling documentation effectively.

Responsibilities

• Assist with client coordination, including managing resources, referrals, and communication (phone, email, and text).
• Schedule client appointments and ensure timely follow-up as needed.
• Manage the CEO's bookings, including podcasts and both free and paid speaking engagements.
• Oversee the client portal messaging system, ensuring all communication is responded to promptly and professionally.
• Ensure documentation is completed prior to the client's first appointment and assist new clients virtually with portal setup.
• Meet virtually with new clients to guide them through initial documentation and system navigation.
• Schedule and attend meetings with the CEO 1-2 times every week to discuss practice needs, gaps, and priorities.
• Attend marketing or networking events as available and assist with event coordination and follow-ups.
• Perform additional duties as assigned by the CEO or COO.

Requirements

• Strong organizational and communication skills, with attention to detail.
• Ability to work independently while managing multiple tasks and deadlines.
• Must have access to high-speed internet, your own laptop, and smartphone.
• Flexibility to adjust your schedule to meet the needs of the practice.
• Prior experience in administrative roles, client-facing tasks, or documentation is a plus.

Benefits

• Flexible, remote working environment.
• Opportunity to earn commission on paid speaking engagements.
• Autonomy to set your own schedule while meeting deadlines and workload expectations.