Executive Administrative Assistant

$45,760 - $93,600/Yr

Lior Excavating - Hamden, CT

Full-time - Entry Level

Hamden, CT

Specialty Trade Contractors

About the position

The Executive Administrative Assistant plays a vital role in supporting the office's daily operations, ensuring efficiency and productivity through a combination of administrative skills, customer service, and project coordination. This position involves managing executive calendars, providing comprehensive administrative support, and serving as a key point of contact for stakeholders.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings and appointments using Outlook Calendar.
• Provide comprehensive administrative support by preparing documents, transcribing notes, and filing important records.
• Coordinate projects by tracking progress, deadlines, and deliverables to ensure timely completion.
• Plan and organize events, meetings, and conferences, including logistics such as venue selection and catering arrangements.
• Serve as a point of contact for internal and external stakeholders, demonstrating excellent customer service skills.
• Utilize Google Suite for document creation, data management, and communication purposes.
• Assist with clerical tasks such as typing reports, creating presentations, and maintaining filing systems.

Requirements

• Proven experience as an administrative assistant or in a similar role is preferred.
• Proficiency in Google Suite applications (Docs, Sheets, Drive) and Microsoft Office (particularly Outlook Calendar).
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent verbal and written communication skills.
• Experience in project coordination or event planning is a plus.
• Ability to work independently, self-driven, and the ability to work alone while also being a collaborative team player.
• Attention to detail with a focus on accuracy in all tasks performed.

Nice-to-haves

• Experience in project coordination or event planning is a plus.

Benefits

• 401(k)