Executive Administrative Assistant

Allied National Services - Brooklyn Center, MN

Full-time

Brooklyn Center, MN

Administrative and Support Services

About the position

Allied National Services is seeking a reliable Executive Administrative Assistant to join our dynamic team. This full-time, non-exempt position is designed for a self-starter who thrives in a high-growth environment and possesses excellent communication and organizational skills. The ideal candidate will be passionate about people and will work collaboratively within a team setting. The work schedule for this role is Monday through Friday, from 9:00 AM to 5:30 PM. In this role, the Executive Administrative Assistant will provide comprehensive administrative support to the Directors and Upper Management. This includes maintaining files and records in compliance with legal requirements and company policies, responding to various forms of communication such as mail, phone calls, and emails, and assisting with the development of presentations for senior leadership. The position also involves creating and preparing basic data reports and scorecards using Excel, as well as supporting the Allied team with training programs, including attendance tracking and scheduling classes. The Executive Assistant will be responsible for identifying opportunities to improve productivity and efficiency within the organization. This role requires a high level of confidentiality, integrity, and accountability, as well as strong problem-solving abilities and attention to detail. The successful candidate will be able to work under pressure while maintaining a positive attitude and promoting teamwork within the organization.

Responsibilities

• Provide overall general administrative support
• Maintain files and records in accordance with legal requirements and Company policies and procedures
• Directly assist Directors & Upper Management with various administrative tasks and projects
• Respond to mail, phone calls, or emails requesting support
• Create and prepare basic data reports and scorecard using Excel and system
• Assist with answering department related inquiries regarding policies, procedures and benefits programs
• Build relationships with key partners, both internally and externally
• Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
• Support the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents
• Identify opportunities for improving productivity and efficiency
• Participate in special projects and taskforces, as assigned

Requirements

• Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
• Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong communication skills with a focus on asking questions and listening to understand
• Excellent time management, organization and prioritization skills
• Process-oriented and desire to follow processes to ensure accuracy and compliance