Executive Administrative Assistant

Jacobs Engineering Group - Corvallis, OR

Full-time - Mid Level

Corvallis, OR

501-1,000 employees

Professional, Scientific, and Technical Services

About the position

The Executive Administrative Assistant will provide comprehensive support to the Buildings & Infrastructure Northwest Leadership team, which oversees a large group of professionals across multiple states. This role requires strong multitasking abilities, independent judgment, and initiative to handle complex and confidential tasks with minimal oversight. The assistant will be responsible for coordinating communications, managing events, and supporting various administrative functions to ensure the smooth operation of the leadership team.

Responsibilities

• Support and coordinate between the Sales and Operational Business Leaders and the Northwest Leadership team, including strategic planning sessions and document management.
• Oversee and lead events for retirements, business lunches, or senior leadership gatherings, including preparation of materials and coordination with venues.
• Maintain distribution lists and send internal communications on behalf of leadership, including announcements and updates.
• Coordinate external communications and social media posts in collaboration with the leadership team and graphic support.
• Assist the Northwest Leadership Team with expense reports, travel arrangements, calendar management, and meeting setups.

Requirements

• Associates Degree or 10+ years' experience in an Executive Administrative role.
• High level of strategic partnership and ability to maintain confidentiality with sensitive information.
• Ability to work in a hybrid manner, reporting to a Jacobs office a minimum of three days per week.
• Ability to occasionally work outside of standard business hours and travel as needed.
• Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, OneNote, and SharePoint.

Nice-to-haves

• Strong written and verbal communication skills.
• Service-oriented mindset and ability to work well with cross-functional teams.