Executive Administrative Assistant

$37,440 - $62,400/Yr

Sid Potts - Shreveport, LA

Full-time - Entry Level

Onsite - Shreveport, LA

Clothing, Clothing Accessories, Shoe, and Jewelry Retailers

About the position

Sid Potts, Inc. is seeking a dedicated Executive Administrative Assistant to support the President and assist with various departmental tasks. This full-time, on-site position requires a professional who can manage a variety of responsibilities, including maintaining calendars, scheduling meetings, and handling correspondence. The ideal candidate will be proactive in managing the President's office and will also assist with personal and family affairs as needed. This role is crucial in ensuring the smooth operation of the executive's daily activities and requires a high level of organization and attention to detail. The Executive Administrative Assistant will be responsible for maintaining all task lists, preparing necessary documents such as repairs and purchase orders, and managing client data and files. The assistant will also transcribe and prepare communications from dictation, ensuring that all correspondence is handled efficiently and professionally. Building and maintaining relationships with clients and vendors is a key aspect of this role, as is the ability to assist with general office duties as required. This position offers an exciting opportunity for someone who is career-oriented and looking to grow within a supportive and dynamic environment. The successful candidate will be expected to demonstrate a strong work ethic, reliability, and professionalism in all interactions, both within the office and with external stakeholders.

Responsibilities

• Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule
• Maintain all tasks lists - updated and prioritized daily
• Prepare repairs, purchase orders, special orders, and manage and maintain status of all
• Maintain client data, files & portfolios
• Prepare appraisals
• Transcribe and prepare from dictation all emails, memos, letters and any other communication for the President
• Maintain President's office
• Assist in showroom and around office as needed
• Develop and maintain relationships with clients and vendors
• Assist with any other general office duties, as required

Requirements

• Experience in executive administrative assistance is preferred
• Excellent typing skills and experience with transcription a plus
• Excellent phone etiquette and communication skills
• Dedicated and career oriented for this amazing opportunity
• Strong Work Ethic, dependable, on time and excellent attendance
• Professional, well-dressed, clean, polite and approachable
• Flexible with work schedules as required by the President
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office Suite
• Highly reliable, efficient, and detail-oriented
• Ability to maintain confidentiality and exercise discretion
• Bachelor's degree in Business Administration or related field is a plus

Nice-to-haves

• Certifications in AJP, RJ, GG, CA a plus but not required

Benefits

• $18-$30/hour starting plus commission/bonus with potential to earn six figures
• Healthcare (50% of employee cost paid by employer)
• 401k eligible after 90 days with up to 3% of salary match
• Accrued sick days - up to 5 per year
• Accrued vacation days - up to 10 per year
• Continuing Education Reimbursement based upon policy