Executive Administrative Assistant

Adams And Associates - Edinburgh, IN

Full-time - Entry Level

Edinburgh, IN

Professional, Scientific, and Technical Services

About the position

The Executive Administrative Assistant provides high-level administrative support to the Center Director's Office, acting as the lead administrative assistant. This role involves delegating and prioritizing tasks among clerical and administrative staff, assisting the Human Resources Department with personnel information processing, and ensuring confidentiality of sensitive information.

Responsibilities

• Follows all integrity guidelines and procedures and ensures no manipulation of student data
• Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
• Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence
• Drafts, writes and proofs correspondence, responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations
• Maintains Job Corps/Company systems and libraries
• Prepares, coordinates and distributes Centers weekly newsletter, works with Center staff to obtain newsletter articles and Center highlights, prepares and distributes meeting minutes
• Provides administrative support to other departments and provides training to other clerical staff as needed
• Provides technical and administrative assistance to the Human Resources Department related to personnel information processing, computer input and reporting, fringe benefit administration
• Produces quality work and completes assignments in a thorough, timely and accurate manner
• Maintains appropriate personal attendance, accountability and work productivity standards
• Plans, prioritizes and organizes assignments to meet established goals and deadlines
• Understands and applies job knowledge to effectively complete all required job responsibilities
• Proactively maintains the skills required to perform job duties
• Mentors, monitors and models the Career Success Standards as required by the PRH
• Provides high-quality supervision and management for the student population, takes swift and appropriate action and positively influences student behavior
• Provides quality programs and services for students and ensures that quality is maintained and student needs are met
• Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge
• Effectively articulates thoughts and ideas, identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions
• Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students
• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions
• Other duties as assigned.

Requirements

• High School diploma or equivalent required
• A minimum of five years advanced administrative experience required
• Degree or certification from an accredited or certified training program in clerical or administration preferred
• Computer literacy and proficiency in Microsoft Suite of applications is required

Nice-to-haves

• Advanced degrees preferred

Benefits

• Health insurance
• Paid holidays
• Professional development opportunities