Executive Administrative Asst. -

Unclassified - Berkeley, CA

Full-time - Entry Level

Berkeley, CA

About the position

The Executive Administrative Assistant position is a pivotal role designed to provide comprehensive support to the CEO, CFO, COO, and other executives within a dynamic startup environment. This role is essential for ensuring that the executives can focus on strategic initiatives while the administrative functions are handled efficiently. The ideal candidate will possess a blend of experience from both startup and established companies, allowing them to navigate the unique challenges and fast-paced nature of a startup while also understanding the structured processes of larger organizations. In this role, the Executive Administrative Assistant will be responsible for generating detailed expense reports using Concur, which is a critical skill for managing the financial aspects of executive travel and other expenses. The position requires heavy experience in making travel arrangements, primarily domestic but with some international travel as well. The candidate will also manage complicated calendaring for all executives, which involves a high level of organization and the ability to adapt to changes quickly. The ideal candidate will enjoy the challenge of managing multiple calendars and will be adept at change management, ensuring that all scheduling needs are met with a positive attitude. The personality traits of the candidate are equally important as the technical skills. Excellent written and verbal communication skills are essential, as the candidate will be responsible for a significant amount of written correspondence. Strong grammar skills are vital to maintain professionalism in all communications. The candidate should have an upbeat, can-do attitude, demonstrating a service-oriented mindset that anticipates the needs of the executives before they arise. Professionalism, attention to detail, and a friendly, approachable demeanor are key characteristics that will contribute to the success of the individual in this role.

Responsibilities

• Generating expense reports using Concur.
• Making heavy travel arrangements, primarily domestic with some international.
• Managing complicated calendaring for all executives.
• Adapting to changes in scheduling and managing change effectively.
• Communicating effectively in written correspondence.

Requirements

• Experience in generating expense reports using Concur.
• Heavy experience with travel arrangements, both domestic and international.
• Strong skills in managing complex calendars for executives.
• Excellent written and verbal communication skills.
• Proactive attitude with the ability to anticipate needs.

Nice-to-haves

• Background in both startup and established companies.
• Strong grammar skills for written correspondence.
• Ability to maintain a friendly and approachable demeanor.

Benefits

• Close to public transportation.
• Excellent benefits.